Administrative Associate, G-6, TA (6 months), #138675, Dakar, Senegal - WCARO

UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job - it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit to learn more about what we do at UNICEF.

For every child, the right to a Champion

How can you make a difference?

In this role, you will make a difference by providing the administrative, operational and coordination support that enables the Programme and Planning section to function smoothly and deliver effectively. You will help ensure that budgets, procurement processes, records, travel, meetings, communications and workflow are well organized, accurate, timely and compliant with UNICEF procedures.

By bringing strong organization, attention to detail and proactive follow-up, you will help reduce bottlenecks, improve efficiency, and allow programme colleagues to focus on strategic and technical priorities. Your support will contribute to stronger planning, better use of resources and more effective delivery of results for children across West and Central Africa.

The Administrative Associate will provide comprehensive administrative, operational and coordination support to the Programme and Planning section, helping ensure that budgets, workplans, procurement processes, communications, travel, records and day-to-day workflows are managed efficiently, accurately and in line with UNICEF procedures. The role requires strong organizational skills, attention to detail, sound knowledge of administrative processes, and the ability to support a busy regional section with timely follow-up and service-oriented support.

Key accountabilities:

Budget monitoring

Supports budget tracking, expenditure monitoring, records management and related transactions to help ensure effective use of resources and timely follow-up.

Administration section planning and project management

Helps coordinate planning information, project tracking and data inputs so that the section can monitor progress, meet deadlines and maintain complete records.

Procurement

Provides administrative support for contracts, partner and consultant processes, documentation, rosters and related procurement follow-up in line with applicable guidance.

Communications, workflow and administrative support

Coordinates routine and non-routine communications, meetings, filing systems, travel support, invoices, supplies, inventory and other daily administrative requirements to keep the section running smoothly.

If you would like to know more about this position, please review the complete Job Description here:

To qualify as an advocate for every child you will have…

Minimum

Education: Secondary Education in any related fields.

Work Experience: At least 6 years of relevant work experience in Administration,Communication,Research, Planning, Monitoring and Evaluation,Operations, administrative support, budget management, procurement, travel coordination, office management, event logistics, contract administration, records management, invoice processing. and any other related fields.

Skills: Budget Monitoring, Procurement, Travel Planning, Invoice Processing, Project Coordination, .

Language

Fluency in French is required.

Desirables

Language: Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language

SAP, project management certification, procurement ce...