Associé en finances

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance of the Deputy Director of Financial Management in Headquarters (HQ) and the daily supervision of the Operations Manager, the Finance Associate is responsible for the execution of a wide range of financial services and administrative processes in the Country Office, ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines.

The Finance Associate works in close collaboration with the Programme and Operations Team as well as with the Operations and Programme teams in UN Women HQ for solving complex finance-related issues and information delivery.

Scope of Work

Implement financial strategies, in full compliance of UN Women rules, regulations, policies, and recording and reporting systems:

Perform duties in full compliance with UN Women financial regulations and rules, policies and standard operating procedures, including internal controls;

Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities;

Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;

Draft reports on financial status, procedures, exchange rates, costs and expenditures;

Follow-up on audit recommendations to monitor implementation of corrective actions;

Collect, verify and present information and data for use in the planning of financial resources and the formulation of the Country Office (CO) programme work plans, budgets, proposals on implementation arrangements and execution modalities;

Provide assistance in Annual Work Plan entry in PRISM as required.

Provide advice and recommend solutions to a wide range of financial issues;

Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources;

Implement cost saving and reduction strategies;

Review with Budget owners and Project Managers, in line with Month-end and Year-End Closure Checklist, the Project Delivery Status Reports and investigate any overspend;

Respond to instructions from the Deputy Director of Financial Management or Finance Section in relation to financial transactions. Undertake timely corrective actions as requested by Finance Section to resolve financial data issues or provide information;

Participate as a member of the National office team in the internal and external audits of the Country Office

Follow-up on audit recommendations to monitor implementation of corrective actions.

Actively promote a client-oriented finance service to Country office.

Prepare and administer Refional Office budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems:

Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the RO ;

Track the appropriate and timely use of financial resources;

Prepare cost recovery documents or bills for the services provided by UN Women to other programmes or organizations;

Create projects in Quantum prepare budget revisions, revise project awards and status; and determine unutilized funds;

Implement and maintain control mechanism for development projects through monitoring budgets preparation and modificati...