Finance Associate [Open to Tier 0, 1 & 2 applicants]

1.) Ensures administration and implementation of operational finance strategies, processes and procedures focusing on achievement of the following results:

Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.

Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Finance in consultation with office management.

Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.

Review, analyse and recommend improved work processes including collaboration with the continuous improvement team on optimization initiatives.

2.) Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

Proper control of the supporting documents for payments, review of financial reports for National Implementation Modality (NIM) and Direct Implementation Modality (DIM projects).

Approval of suppliers in ERP (as a senior member of the Finance team).

Maintenance of the internal expenditures control system which ensures that invoices processed are matched and completed, transactions are correctly recorded and posted in ERP; payrolls or other transactions are duly prepared; travel claims, MPOs and other entitlements are duly processed.

Coordination and review of accounts closure and project closure.

Timely corrective actions on unposted invoices, including the invoices with budget check errors, match exceptions, unapproved invoices. Timely response to HQ requests to resolve financial data issues.

Maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions.

Timely and accurate recording of General Ledger transactions (fixed assets, cash, and others).

Defines relevant data, processes, systems to be performed and relevant analysis by recording its activities, analysing discrepancies, and participating in continuous improvement exercises.

Timely and accurate recording of accounting and financial records. Ensures completeness of Revenue and Treasury operations for UNDP and other organizations served by UNDP.

Conducts accounts analysis between sub-system and GL in ERP, to prepare accounts reconciliations, identify differences and take corrective actions.

Generate monthly reports for Agencies and timely address rejections of charges from agencies.

Provide guidance to new joiners and junior personnel as needed.

3.) Ensures proper processing of payments and cash management focusing on achievement of the following results:

Timely identification and recording of receipts for income application.

Timely and accurate preparation of bank reconciliations.

Liaise with Cos to certify their local bank balances.

Review and record bank transfers and deals for approval and settlements.

Process pays cycle in ERP for emergency cases.

Support Cos to resolve failed or rejected payments.

Support the resolution of queries related to payments.

4.) Ensures facilitation of knowledge building and knowledge sharing in the Finance Unit focusing on the achievement of the following results:

Support the organization of training for staff in the Finance Stream.

Synthesis of lessons learned and best practices in Finance.

Sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

Supervisory/Managerial

None

Competencies

Core Competencies:

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively LEVEL 1: Open to creative ideas/known risks, is ...