Intersectional Field Procurement Advisor

MSF INTERNATIONAL

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

MSF International is the legal entity that binds MSF’s 24 sections, 25 associations and other offices together. Registered in Switzerland, MSF International provides coordination, information, and support to the MSF Movement, as well as implements international projects and initiatives as requested.

POSITION BACKGROUND

Procurement of products and services is a critical activity for MSF operations and represents approximately half of MSF’s expenses. Therefore, MSF has undertaken significant efforts in recent years to strengthen and re-organize its procurement function, which have led to the creation of the Global Procurement Unit (GPU). The primary aim of the GPU is to streamline procurement activities and increase compliance, efficiency, and risk management.

Situated within MSF International Office, the role of the Global Procurement Unit is to lead global procurement strategies, to coordinate procurement efforts in the organization and to support the development of the procurement function across all MSF entities to efficiently contribute to MSF's social mission.

PLACE IN THE ORGANISATION

As part of the Global Procurement Unit, the Intersectional field procurement advisor will:

Report to the Head of Global Field Procurement.

Work closely with Field Procurement teams, supply and/or log coordinators, Heads of Missions and other mission coordinators, Supply and Log referents, Cell members and other GPU team members.

Interact with other stakeholders within the MSF movement

OBJECTIVES OF THE POSITION

The overall objective of this position is to support procurement activities in the field and foster the use of procurement best-practices and ensure that they are pertinent, efficient and respond to the global needs of MSF.

MAIN

Front office support for mutualized and non-mutualized procurement in country programs (from distance)

Provide strategic and technical support to country programs via IPMs or OC supply teams at both regional and mission levels

Develop awareness on procurement in the OCs through stakeholders involved in field procurement.

Actively participate in intersectional field procurement mutualization discussions and ensure a proper set up of its governance at country program level.

On hand support for mutualized and non-mutualized procurement in country programs (based on demand)

In coordination with OCs procurement advisors provide hands-on operational procurement support upon request: needs assessment, market assessment, sourcing, negotiation, supplier performance monitoring, tools and trainings.

Act as functional manager for field Intersectional Procurement Managers.

Provide the technical and practical expertise during the recruitment and selection process of IPMs.

Prepare the arrival of new IPMs by ensuring the briefing of different stakeholders at cell and mission level. Coordinate the onboarding of IPMs: briefings, induction and on the job training

Support the IPM in developing and executing their roadmap of activities by giving guidance and by helping remove roadblocks whenever needed.

Act as the Technical Manager of the IPMs, serve as the link between the IPM and GPU teams, facilitate their work and supporting the IPM to ensure smooth contract execution, including HR matters, technical aspects, and team integration.

Develop a regional market intelligence within the IPA’s area of responsibility

Consolidate the category priorities in each country program to identify strategic regional categories.

Develop and maintain relationships with strategic regional suppliers for the categories identif...